Wine & Craft Festival
Vendor Terms & Conditions
Inclement Weather
The Virginia Wine & Craft Festival is a rain or shine event. No refunds will be issued due to weather.
Assignment of Exhibit Space
Space will be assigned with due consideration to an Exhibitor’s preference based upon date of receipt of application & payment. Specific space locations and/or exhibitor requests cannot be guaranteed. All requests for specific space and/or special requests are subject to review and approval by the Wine & Craft committee.
Booth Dimensions and Design
Booth size will be 10’x10’. If your booth size is larger, you must purchase another space. Space reservations are for space only. Tents, tables & chairs are not provided. Exhibitor is responsible for own signage. All exhibits must be freestanding. No bolts, screws, hooks or nails shall be driven into buildings, sidewalks or pavement.
Crafters/Artist Requirements
Please provide website or Facebook address where images and/or samples of your work can be viewed. You may also email images to nfoster@frontroyalchamber.com. All work must be the original creation of the crafts person. Kit assembled work and/or imported crafts are considered commercial. Applicants will receive notification of acceptance or denial via email.
Electricity
Electricity is VERY limited and is on a first come, first serve basis. Lamp posts on Main Street can no longer be used as a source of electricity. Extension cords are not provided and must be supplied by Exhibitor.
Water
Water is the responsibility of the vendor.
Wine Admission
All vendors will receive 1 complimentary wine admission. Additional advance wine admissions can be purchased at the discounted price of $15. Admission will be supplied at check-in on the day of the event.
Reassignment of Space
Exhibitors may not permit other companies to use their space, or any part thereof, without express written permission of Wine & Craft committee.
Care of Exhibit Space
Sidewalks MUST be kept clear. All exhibitor products and materials must be stored and maintained within booth space allotted. Trash must be placed on curb at the close of show; large items, such as packaging and/or boxes must be broken down; empty wine bottles must be neatly stacked for ease of recycling.
Liability and Insurance
If insurance is desired, it must be placed by the Exhibitor. Exhibitors are advised to see that their regular company insurance includes extra territorial coverage, and that they have their own theft, public liability, and property damage insurance. Neither the sponsors, the employees thereof, nor their representatives, nor any employee of FR-WC Chamber will be responsible for injury, loss, or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the contract, and the Exhibitor on signing this contract expressly releases the Sponsors, FR-WC Chamber, it’s employees and representatives from, and agrees to indemnify same against any and all claims for such loss damages or injury.
Cancellation Policy
Wine & Craft 2024 will take place rain or shine. NO refunds will be issued due to weather. Should an Exhibitor find it necessary to cancel their space, written notice must be sent before March 15, 2024, in order to receive a refund. Refunds issued are at the sole discretion of the Wine & Craft committee. Cancellations received after March 15, 2024 will not receive a refund of their Exhibitor fee(s).
Amendments
FR-WC Chamber shall have full power to interpret or amend these rules. Wherever these rules do not appear to cover specific situations, FR-WC Chamber reserves the right to make such rulings as may appear to be in the best interests of the show and the Exhibitor agrees to abide by such rulings.
